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Information and FAQs
Students should still
refer to the Degree Requirements section of the Graduate Bulletin and their
program for more details concerning specific program requirements.
NOTE: Students in the
Students in the
***
Degree
Requirements (return to
top)
For all degrees
- Registration: Students must be registered for the
semester in which they intend to graduate.
Spring (May) and Fall (December) candidates must register for at
least one graduate credit; Summer (August) candidates may register for
zero credits in either summer session, but it still must be graduate
level.
- Application
for Graduation: Students must
apply for graduation for the semester they intend to graduate. If degree requirements are not met,
students must reapply for a subsequent degree awarding period. Degree applications are not carried
forward.
- NOTE: Students need to apply for graduation regardless of whether they want to attend any of the graduation ceremonies.
- NOTE: Students who are obtaining a Master’s
Degree while still pursuing a Doctorate need to apply for
graduation for the Master’s Degree.
- GPA: Students must achieve a 3.0 overall GPA
in all graduate courses taken at Stony Brook.
Requirements specific
to Masters Degrees only
- Credits: Students must attain at least 30 credits
of graduate work. Check with your
program for specific credit amounts.
- Thesis
Submission: Students who are
preparing a thesis for submission to the
Requirements specific
to Doctoral Degrees only
- G5
Status: Doctoral students (with
the exception of DMA students) must be advanced to candidacy (G5 status)
for at least one year prior to graduating.
- Defense
Committee: Doctoral students
must have their defense committee approved by the
- Doctoral
Defense Announcement: Students
are required to have their defenses posted, and must fill out a Doctoral
Defense Announcement form found online at the Graduate School website (go
to Forms – Doctoral Defense Announcement).
Students must follow the instructions that are indicated in a link
next to the form. NOTE: Failure to have a Doctoral Defense
Announcement form submitted to the
- Dissertation Submission: Students must submit the final version of their Dissertation by the posted deadline. The dissertation must be prepared according to the Guidelines. (see the section on theses/dissertations for more information)
Application for Graduation (return to top)
- The
deadline to apply for May 2008 graduation is Monday, February 11th.
- August 2008 candidates who wish to participate in any of the ceremonies should also apply by this date.
- How do I apply?
- The
Application for Graduation is found under the Graduation Information section of
the
- Will I receive a confirmation?
- Once a student’s degree application is processed in the system, an e-mail notification will be sent out. This will contain information on graduation and related procedures. You should expect to receive this e-mail notification about 1-2 weeks after you apply.
- Students
should keep the summary page that appears after applying for their
records.
- What if I need to change my degree date?
- If
you need to change your degree date, you will need to reapply for
graduation for a new degree date.
- What if I need to change my diploma name, diploma address, or dissertation title?
- If
you need to update any of the above information, and your degree date
will remain the same, do not apply again.
E-mail Graduate_School_Graduation@notes.cc.sunysb.edu with
your updated information.
- When will my application show up on the system?
- When
you apply, your degree candidacy won’t show up immediately on the system.
The
- I applied for graduation, but cannot register for the semester that follows the degree date. What should I do?
- Sometimes
students who apply for graduation will not become term activated
(eligible to register) for the following semester because the system
‘thinks’ they are graduating. If
you find that you need to cancel your degree application, e-mail your
program coordinator and Graduate_School_Graduation@notes.cc.sunysb.edu.
- Is this application also for attending the graduation ceremonies?
- No. The Application for Graduation from the
- See the Ceremony Information section for more details.
Thesis/Dissertation
Information (return to top)
- The thesis/dissertation deadline date for May 2008 is Tuesday, May 20th.
- Students must submit the final version of their thesis/dissertation on or before this date to be considered for that semester’s graduation. No extensions will be granted.
- E-mail submissions are NOT accepted for electronic theses/dissertations.
- Students
who submit after the deadline date will become a candidate for the
following semester and will need to reapply for graduation.
- Where and when do I submit my thesis/dissertation?
- Theses/Dissertations
are submitted to the
- May 2008 Submission Hours:
- Monday-Friday, 10-12 & 2-4 or by appointment.
- Students should not come in for the first time on the deadline day.
- Students should come in as early as possible during the submission hours.
- Note: Students should check the
posted submission hours before coming to the
- Do I need an appointment?
- If you can submit during the posted submission hours, you do not need an appointment.
- If you cannot submit during the posted submission hours, you may make an appointment for an alternate time.
- Appointments
must be made at least one day in advance via email, and confirmation of the requested appointment is required. To set up an appointment, e-mail:
Graduate_School_Graduation@notes.cc.sunysb.edu
- How do I prepare my thesis/dissertation?
- Students’
manuscripts must be prepared according to the guidelines. On the
Ceremony
Information (return to top)
- When are ceremonies held?
- In May, there are two ceremonies: the Doctoral Hooding Ceremony (which only confers doctoral degrees) and the Main Commencement Ceremony (which confers master’s and bachelor’s degrees).
- The December Commencement Ceremony confers doctoral, master’s and bachelor’s degrees, and includes the Doctoral Hooding ceremony.
- Visit
the Conferences & Special Events website (http://naples.cc.sunysb.edu/Pres/csevents.nsf)
or contact them (631-632-6320; confevents@notes.cc.sunysb.edu) for
current dates and times.
- Who
can attend?
- May Doctoral Hooding Ceremony - Thursday, May 22nd
- Submit the final version of their dissertation to the Graduate School
- Have a Defense Announcement already posted on the Graduate School's website for a defense date prior to the May graduation deadline for dissertation submission, which is Tuesday, May 20th.
- Have a Defense Announcement already posted on the Graduate School's website for a defense date prior to the August graduation deadline for dissertation submission, which is Friday, August 15th.
- May Main Commencement Ceremony - Friday, May 23rd: The
- May Departmental Ceremonies: The Graduate School does not have any regulations on which students can participate in their departmental ceremonies. Students who have any questions about this should contact their department.
- When do I receive information?
- Students will have have access to the Ceremony Attendance Form on their SOLAR account from March 21st through May 8th. Any questions regarding the Ceremony Attendance Form should contact Conferences & Special Events (631-632-6320 or confevents@notes.cc.sunysb.edu).
- The
- Visit
the Conferences & Special Events website (http://naples.cc.sunysb.edu/Pres/csevents.nsf)
for more information.
Awarding the
Degree (return to top)
- How do I get cleared for the degree?
- The
student’s program will send a completion statement to the
- Students
should first consult with their program regarding the status of their
clearance before contacting any other office.
- When will I be cleared for the degree?
- The
- It
takes approximately 2-4 weeks to review all candidates’ records.
- When will the degree be posted to my transcript, and when will I receive the diploma?
- When
the
- It
takes approximately 8-10 weeks from the date of clearance by the
- Financial holds (such as from Student Accounts, Library, or Parking Services) will prevent the release of your official transcript and diploma. You should make sure all fees/fines are paid by the time you plan to graduate.
- Any questions about the status of your diploma should be directed to the Registrar, as it is that office which handles the preparation and mails them out. You should only contact them about the diploma status if your degree has already been posted.
Summary of
Deadlines (return to top)
May 2008 Deadline Dates:
Advancement to Candidacy*: Friday, February 8th, 2008
Application for
Graduation: Monday, Feburary 11th, 2008
Application for Graduation: Monday, July 21, 2008
Advancement to Candidacy**: Friday, July 25, 2008
December 2008 Deadline Dates: TBA
*The
Advancement to Candidacy deadline relates to G4 doctoral students who
are going to be advanced to candidacy (G5 status). The
advancement to candidacy request must be received by the Graduate
School from the program by this date for the advancement to take effect Spring 2008.
Contacts (return to top)
Stony Brook University
Stony
Website: http://www.grad.sunysb.edu
E-mail: Graduate_School_Graduation@notes.cc.sunysb.edu
Conferences & Special Events
Director’s Suite,
Stony Brook University
Stony
631-632-6320
Website: http://naples.cc.sunysb.edu/Pres/csevents.nsf
E-mail: confevents@notes.cc.sunysb.edu
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