Housing

Graduate Housing
Division of Campus Residences
Mendelsohn Quad (631) 632-6750
Web Site: http://studentaffairs.stonybrook.edu/res/

Application

Housing information will be sent to you by your academic department. It is important that you pay a $200 deposit online in the Solar System: http://it.cc.stonybrook.edu/solar. After submitting your deposit, please complete the Housing Preference Form online on your solar account at: http://www.stonybrook.edu/it/solar.shtml.You can also pay your $200 deposit by phone by calling the Bursar's Office at 631-632- 9316. Please submit only one application. Should your preferences change, you can log back in at any time to edit the form prior to being assigned to housing.

When to Apply

In order to guarantee housing on campus, you should pay your $200 deposit as soon as you decide to enroll at Stony Brook. The deadline is May 15th. Please note that both the advance housing deposit and online housing preferences must be received by May 15th to be guaranteed housing. While every effort is made to honor requests submitted, the May 15th deadline assures an applicant that there will be a space available for them on campus. It does not assure them of a specific location or type of space on campus. Students whose forms are received after this date will only be offered housing as it becomes available. As the availability of space is extremely limited and assignments are made on a first-come, first-served basis, you are strongly encouraged to apply as early as possible. Family applicants are encouraged to arrive without their spouse as family accommodations are not guaranteed and are extremely limited.

How to Apply

Completely fill out the “Housing Preference Form” online and submit a $200.00 deposit in the Solar System.

This advance payment will be applied as a credit to your account and will reduce your first month's rent.

Assignment Information

Assignments for the Fall/Spring semester will be made in early August/January with notification of actual assignments distributed to applicants just prior to the start of the semester. The Division of Campus Residences is an Affirmative Action/Equal Employment Opportunity organization. No consideration to race, color, creed, religion, gender, sexual orientation or veteran status is given when assigning rooms. New students should expect to be assigned to a single bedroom in the West Apartments.

Check-In Information

Applicants may be able to obtain access to their assignments as early as July 1st for Fall and January 3rd for Spring semesters. All applicants must check in by 5:00 p.m. on the first day of classes or their assignments will be canceled. Billing will commence upon accepting a room/apartment key. Agreements are for the full calendar year. Residents who terminate their agreement during the year are financially responsible for full housing costs unless they withdraw or graduate from the University.

Cancellation Information

Should your plans change and you no longer require on-campus housing, you must submit a written cancellation request. To receive a refund of $100 of your advance deposit, your request must be postmarked by August 15th for the Fall semester and January 15th for the Spring semester.

All housing cancellation requests should be sent to:
      Division of Campus Residences
      Mendelsohn Quad
      Stony Brook University
      Stony Brook, NY 11794-4444
      (Attn. Housing Cancellation)
      Email: reside@notes.cc.sunysb.edu

Housing Alternatives

Chapin Apartments

The Chapin Apartments are home to a diverse community of graduate students including single, married couples, domestic partnerships, and families with children, all coming from a wide variety of cultures and countries.

The Chapin Apartments consist of 12 buildings conveniently located near the Health Sciences Center on the east side of Nicolls Road. Most apartments are designed for shared occupancy with two residents assigned to each bedroom. In total, there are 70 one-bedroom, 78 two-bedroom, 52 three-bedroom and 34 four-bedroom apartments.

Single students are typically assigned to two or three-bedroom apartments as shared bedrooms while married couples and families are usually housed in one- bedroom units. Several apartments have been especially designed to accommodate physically challenged residents. Please note that not all apartments are available each year as many current apartment residents renew their agreements for the subsequent contract period.

Schomburg Apartments

The Schomburg Apartments offer applicants the comfort of apartment living with the convenience of living on campus. There are a total of 30 one-bedroom and 42 four-bedroom units in the facility. Onebedroom apartments are used exclusively to house married couples and domestic partners. Four-bedroom apartments are utilized to house four single graduate students in single occupancy bedrooms. Note that new applicants should expect to wait approximately one year to obtain a single occupancy room.

The West Apartments

The West Apartments are located adjacent to Schomburg and provide housing to both graduate and undergraduate students. There are eight different buildings in the West Apartments. Graduate students are housed in buildings G and H in apartments comprised of six bedrooms which house six single graduate students. All apartments are fully furnished, carpeted, include utilities, premium cable services, ethernet and air conditioning. Phone jacks are located in each room within an apartment; however residents provide their own phone. The West Apartments also feature a newly constructed fitness and computing center. Laundry facilities and mailboxes are conveniently located on each floor of the buildings.

Sample Rate Information

The rates below are for the 2011-2012 academic year and are subject to change. Rates for the 2012-2013 year are not finalized but are expected to increase by approximately five percent.

CHAPIN APARTMENTS

One-Bedroom Units
One-bedroom (full apartment) : $1138/month

Two-Bedroom Units
Full two-bedroom : $1732/month
Shared bedroom in two-bedroom apartment : $442/month

Three Bedroom Units
One bed in either corner bedroom :$407/month
One bed in middle bedroom : $382/month

Renovated Four Bedroom Unit
Per Room : $648/month

SCHOMBURG APARTMENTS

One-bedroom apartment : $1399/month
One-bedroom apartment with A/C : $1421/month
One-bedroom in a four bedroom apartment : $714/month
One-bedroom in a four bedroom apartment with A/C : $744/month

WEST APARTMENTS

Single bedroom in a four or six bedroom apartment : $1033.25/month

Staffing

All apartments are staffed by a Residence Hall Director and are assisted by Resident Assistants who are responsible for the management of one apartment building each. Resident Assistants assist in the administration of the facility, provide 24 hour emergency coverage, and general assistance to the resident population. The housing staff facilitates social, recreational, and developmental programs and workshops for apartment residents and their families.

Furnishings

All apartments are fully furnished, carpeted, and are equipped with kitchen facilities and a telephone. Residents must provide their own kitchen utensils, linens, shower curtains and towels. Air conditioners and other major appliances are prohibited in the Chapin Apartments. The Schomburg Apartments have certain rooms that are equipped with air conditioners. No storage space is available except within the
apartment itself.

Eligibility for Apartment Accommodations

Only full-time matriculated students and their spouses and/or dependents are eligible to reside in the apartments. Further occupancy is limited only to graduate students, Health Sciences Center graduate students, married couples, domestic partners and International Exchange Program participants. Families with children are housed exclusively in the Chapin Apartments.

Billing Information for Apartment Residents

Applicants to the Chapin, Schomburg and West Apartments should be aware that apartment assignments are for a twelve-month period only. Upon accepting an apartment assignment, residents are obligated for the full contract period. (Residents accepting spaces after June 1st assume the remainder of the contract for the contract period). Residents who cancel their assignment after signing their contract will incur full rent charges through the end of the stated agreement period.

Married Couples/Families with Children

Families with children are housed exclusively in the Chapin Apartments. The children of residents may attend the Three Village School District. Public transportation is provided and buses stop in designated areas adjacent to the Chapin complex. There are also a number of private schools in the area. Day care facilities are available on campus as well as in the community. There is a limited availability of space for applicants with children.

Community Issues

Domestic Partnership Policy

Couples (in which at least one member is a Stony Brook matriculatedstudent) who request eligibility for one- and two bedroom apartments must present a marriage license, union certificate, or present two of the following documents which demonstrate financial and housing interdependence that has been in existence for at least six months prior to the submission of a housing request:

• Joint credit card or bank account
  
• Joint ownership of property
  
• Joint income tax
  
• Lease verifying cohabitation for six months
  
• Proof of joint legal custody or guardianship
  
• Durable Power of Attorney (for health care, finances, etc.)
  
• Assignment of life insurance policies
  
• Living will drawn up by an attorney bequeathing personal property to each other
  
• Joint utility bills

Community Services

On-campus housing services include phone mail, cable television, onsite coin operated laundry machines, centralized refuse pickup, and centralized fire alarms and smoke detectors in all facilities. All utilities are included in the room rate or monthly apartment rent. In addition, on-campus phone calls are also included, while off-campus calling and datacom telephone modules are available for a fee. A campus shuttle bus is available for a nominal charge to transport residents across the campus. In addition, Suffolk County buses service the campus. The Long Island Rail Road, with service to New York City, operates from a station located on the north side of campus.

Eligibility for Apartment Accommodations

Only full-time matriculated students and their spouses and/or dependents are eligible to reside in the apartments. Further occupancy is limited only to graduate students, Health Sciences Center graduate students, married couples, domestic partners and International Exchange Program participants. Families with children are housed exclusively in the Chapin Apartments.

Off-Campus Housing

Off–Campus Housing is a service available to assist students in finding off-campus living arrangements. Various facilities to rent or share in the University vicinity including houses, apartments, and rooms are posted on bulletin boards located outside the office, and computer printouts are also made available upon request. Off-Campus Housing now features an online interactive database through which housing information, roommate referral service and a merchandise bulletin board can be accessed from on or off campus. The office is open Monday through Friday from 10:00 a.m. to 3:00 p.m., and is located in the Stony Brook Union Lobby.
Phone: 631-632-6770. Web site: http://och.fsa.sunysb.edu/