Spring 2012 Orientation :: Arrival and Orientation

Arrival and Orientation

Before Arriving at Stony Brook

Please provide any outstanding application items to the Graduate School. These items have been brought to your attention via Graduate School correspondence. Until you send these items to the Graduate School, you will not be able to register for the semester.

Apply for on-campus housing (if applicable) if you have not already done so. If you want to apply for on-campus housing, please go to Housing for instructions.

Forward completed health forms included in this booklet to Student Health Services.

Arriving at Stony Brook

Orientation

All new students must attend Orientation before registering. Information detailing the day's events will be posted on the Graduate School's website at Orientation . Students will receive valuable information about registration and University policies and procedures at Orientation.

International students must check in with International Services and pay the international student orientation fee prior to registration. For additional information, see International Services

Advising

After attending orientation, consult with your department to ensure that your selection of courses fulfills the program requirements. You may have already been assigned an advisor. If not, there are two people in your department that can advise you concerning these matters: your Graduate Program Director and Graduate Program Coordinator. The Graduate Program Director administers Graduate School policies as they relate to your program, and functions as default advisor for graduate students in the program. The Graduate Program Coordinator works closely with the GPD and the Graduate
School to keep you aware of program policies.

Registration

Fall 2011 semester classes begin August 29th.
Spring 2012 semester classes begin January 23rd.

Schedule of Classes

Students may view course offerings online via their Solar System account by selecting the Class Search link. This link provides students with a listing of course offerings, with class day/time, location, instructor, etc. Class Search provides up to the minute course information. Students can also view class schedule pages that are updated weekly. They are available on the Registrar's Office website: http://www.stonybrook.edu/registrar/class-schedules.shtml. Student should select the “Class Schedule” link for PDF formatted course offering pages.

Student Status

G1-First year Master's student. Full-time G1 students must register for 12 credits per semester.

G2-Advanced Master's student who has completed twenty-four or more graduate credits or a Master's degree are coded as G2. Full-time G2 students must register for 9 credits per semester.

G3-First year Doctoral student. Full-time G3 students must register for 12 credits per semester.

G4-Advanced Doctoral student who has completed twenty-four or more graduate credits or a Master's degree are coded as G4. Full-time G4 students must register for 9 credits per semester.

G5-Advanced graduate student enrolled in a doctoral degree program that has been advanced to candidacy for the doctoral degree by Day 10 of a semester or term. G5 students must register for 9 credits unless instructed otherwise.

A G1 will be automatically converted to a G2 when the student has completed 24 or more graduate credits at Stony Brook; a G3 will be automatically converted to a G4 when the student has completed 24 or more graduate credits at Stony Brook; Incompletes are not completed credits. The conversion of G4 to G5 is an administrative change that is done by the program and the Graduate School upon advancement to candidacy.

Late Registration: Students failing to register for at least one course prior to the first day of the semester will be subject to a late registration fee of $40. Students are advised to read the semester's “Academic Calendar” for information on deadline dates, the first day of classes, last day to register, etc. The Academic Calendar for Graduate School students is available on the Registrar's website: www.stonybrook.edu/registrar. Select the “Calendars” link to view the current semester's Academic Calendar. The last day of late registration is day 15 of classes for both Fall 2011 and Spring 2012. Consult the tuition liability schedule for charges related to late add/drops, swaps, and withdrawals: http://ws.cc.sunysb.edu/bursar/policy.shtml#refund

Campus Housing

Graduate students may check in to their campus housing assignment as early as the Monday before classes start. (Accommodations will be provided for earlier check-ins. Contact Campus Residences for more information.) Billing will begin at check in. For additional information, see the section “Housing.”

University ID

Students must obtain a University ID Card This is a multipurpose card used for Campus ID, Meal Card, Library Services, Debit Card Program, vehicle registration and other services. To obtain a new ID card or to replace your existing ID card, go to the Administration Building, Room 103. Office hours are Monday - Friday 9:00 a.m. – 4:30 p.m. For further information, please call 632-6517.For Campus Card East, the Office is located on the third level of the Health Science Center, Room 162. Office hours are Monday, Wednesday, Friday 8:30 a.m. to 4:00 p.m.; Tuesday 10:00 a.m. to 7:00 p.m. and Thursday 7:30 a.m. to 3:00 p.m.

After Arriving at Stony Brook

Regulations

Each graduate student is responsible for abiding by the rules and regulations in the Graduate Bulletin as well as by the Academic Calendar deadlines published in the Schedule of Classes and on the Registrar's website at http://www.stonybrook.edu/registrar/calendar-academic.shtml. These regulations apply to all students, whether full-time, part-time, in-residence or off-campus. The Graduate Bulletin is available on the web at http://sb.cc.stonybrook.edu/gradbulletin/current/.

Transfer of Credit

A maximum of twelve graduate credits may be transferred to a degree program at Stony Brook University with the approval of the program and the Graduate School, provided they have not been used towards the satisfaction of any degree requirements here or at another institution. This includes credits taken as a non-matriculated graduate student at Stony Brook, as well as credits taken elsewhere. Please refer to the Graduate Bulletin for more information.